Student Affairs Frequently Asked Questions 

• What is registration renewal?

It is when a student gains the right to be a student by paying the tuition fee and enrolling in the course within the periods specified in the academic calendar.

• What is a registration suspension and how can it be done?

It is the suspension of the student's right to study for unknown reasons such as illness, natural disasters, study abroad, military enlistment by lifting the postponement of military service and upon the student's request. The conditions and methods can be found in Article 15 of the “Istanbul Beykent University Associate and Undergraduate Education and Training Regulations” for Associate and Undergraduate Students, https://www.mevzuat.gov.tr/mevzuat?MevzuatNo=23510&MevzuatTur=8&MevzuatTertip=5

For Graduate School Students, it is stated in detail in Article 15 of the “Istanbul Beykent University Graduate Education and Training Regulations”.

https://www.mevzuat.gov.tr/mevzuat?MevzuatNo=23305&MevzuatTur=8&MevzuatTertip=5

• What should be done for deregistration?

For the deregistration process, a written request must be made to the Registrar's Office in person or with a notarized power of attorney containing the relevant subject.

• What is course selection and why is it done?

It is the process of selecting the courses that the student is obliged to take in order to determine the courses to be taken in the relevant academic year and to start their active student status. Course selection is required to participate in the courses and exams related to the education they will take during the semester.

• Through which system should students make their course selections?

Students can make their course selections through the Student Information System.

https://obs.beykent.edu.tr/oibs/ogrenci/login.aspx

• How can students log in to the Student Information System?

They can log in athttps://obs.beykent.edu.tr/oibs/ogrenci/login.aspx with their student number and password.

• Which area of the Student Information System is used for course selection?

It is done from the tab under the title “General Operations - Course and Term Operations - Course Registration” of the Student Information System.

• How many courses should newly enrolled (1st year) students take in a semester and how many Akts can they choose?

1st year students can choose a total of 30 ECTS courses for the relevant semester.

• What is ECTS?

ECTS (European Credit Transfer System) is a credit system that is widely used in European countries and is also applied in Turkish Universities that accept the “Bologna Process” and facilitates the equivalence and credit transfer process between institutions.

• Can students take courses from upper semesters?

Students with a GPA of 3.25 who have completed all the courses in the relevant class can take +6 ECTS courses in addition to 30 ECTS from the upper year.

• Can students who have completed preparatory education and will start their 1st year education directly select the semester courses and start their courses?

Students who have completed preparatory education and will start their 1st year education can start their education by selecting their courses on the dates specified in the academic calendar.

• What should the student do if the quota for the course they want to take is full?

They can choose from different sections of the relevant course where there is a quota. If the quotas are full in all branches, the quota increase can be made by the Registrar's Office at the offices of the Registrar's Office or by the Registrar's Office via e-mail . oidb@beykent.edu.tr

• How many ECTS courses can students choose and how many courses can they take per semester?

Students within the Normal Education period can take a maximum of 30 ECTS / semester courses from courses that have never been taken before. These students can take an additional 6 ECTS / semester courses that they have previously taken and failed (DZ, FF, FD, K) or courses they want to improve their grade. Students whose weighted GPA is equal to or greater than 3.25 can take 6 ECTS / semester courses that have never been taken before in addition to 30 ECTS / semester courses.

• Will students have any problems if they do not choose elective courses at the course selection stage?

Students are obliged to take the courses specified in the elective category. In these categories, which offer more than one option, the course they will choose in the relevant field is within 240 ECTS for undergraduate students and 120 ECTS for associate degree students.

• If a student has a course that he/she is behind, do they have to choose the course they are behind first or can they directly take the courses from the semester they have never taken?

It is expected that all courses must be taken and passed at the graduation stage. The student can decide for himself/herself whether to choose a course from his/her lower class or from the class he/she is in.

• At the course selection stage, can the student choose a different course instead of a failed course?

The student is obliged to take and pass the failed course. In the optional category, they can make a choice within the relevant category. ***

• Can the number of Acts assigned to students be increased according to demand?

It is not possible to increase in line with demand. Course selection rules were determined in the Senate decision dated 26.07.2018 and numbered 2018/18. https://www.beykent.edu.tr/beykent-hakkinda/senato-kararlari

• Under which conditions can students choose courses from above?

Students whose weighted grade point average is equal to or greater than 3.25 can take 6 ECTS / semester courses that have never been taken before in addition to 30 ECTS / semester courses.

• Should students pay yearly or semesterly?

Students in extension status must pay for the ECTS they have selected during course registration in the fall and spring semesters.

• If students make their course selection and complete the payment step, is the course selection completed and is there a need to take any other action?

After the payment is completed, the student must finalize the course selection.

• Can students take the spring semester course in the fall semester and the fall semester course in the spring semester?

Courses are offered only in the semester to which they belong.

• How long can students in extension status use their scholarships/discounts?

Pursuant to Article 27 of the “Istanbul Beykent University Student Scholarship, Discount and Support Directive”, tuition fee scholarship, talent scholarship, tuition fee and talent discounts are valid for 2+1 years for associate degree programs, 4+1 years for undergraduate programs, 5+1 years for the Faculty of Dentistry, and 6+1 years for the Faculty of Medicine, excluding the preparatory class. At the end of the specified periods, scholarships and discounts are terminated.

• What should the student do if the quota of the course they want to take is full?

Students should choose from other groups of the relevant course. If all groups are full, students should apply to the offices of the Registrar's Office or via e-mail to the Registrar's Office for quota increase. oidb@beykent.edu.tr

• Do the failed courses of the students who want to transfer to our university from a different institution prevent them from transferring?

• Failed courses do not constitute an obstacle for transfer.
  
  What is external transfer and how are applications made?

It is the continuation of education of a student enrolled in a higher education institution by transferring to another university within the framework of the principles set out in the “Regulation on the Principles of Transferring Between Associate and Undergraduate Programs, Double Major, Minor and Credit Transfer Between Institutions in Higher Education Institutions”.

Applications are made by clicking the “application link” on the dates specified in the Academic Calendar and on the web page and by creating their passwords through the student information system.

• Is it possible to transfer to our institution with full scholarship?

Fees for students enrolled through transfer are announced at the beginning of each academic year. It is not possible to transfer out of the institution with full scholarship.

• Do students' existing student scholarships remain valid when transferring?

• Transfer students are deemed to have waived their scholarships at their previous universities.

• Can students who complete their transfer enrollment with the transfer discount defined by our institution earn different scholarships and discounts as long as they study?

In accordance with Article 28 of the “Istanbul Beykent University Student Scholarship, Discount and Support Directive”, students who are entitled to receive more than one scholarship and discount can only benefit from the highest one, except for academic achievement scholarship, sibling, athlete discounts and disabled scholarship.

• What is the validity period of the transfer scholarship?

According to Article 21 of “Istanbul Beykent University Student Scholarship, Discount and Support Directive”, it continues for the normal education period + 1 year.

• What are the reasons for the termination of the transfer scholarship?

It is discontinued if the normal education period + 1 year is exceeded and / or disciplinary penalty is taken.

• Does the student appear as a paid student in the systems after enrolling as a transfer student?

After the student enrolls as a transfer student, he/she appears as a paid student in the systems. Transfer Discount is referred to as “Institutional Scholarship”.

• Can students get information about their exemptions during the transfer process?

During the transfer process, students can get information about their exemptions from their department heads.

• From which grade do students start with transfer?

The classes of the students enrolled with transfer are determined according to the courses they will be exempted from. Students with a total of at least 31 ECTS credits are transferred to the 2nd grade, students with at least 91 ECTS credits are transferred to the 3rd grade, and students with at least 151 ECTS credits are transferred to the 4th grade.

• Can students apply for transfer to more than one department?

Students can apply for transfer to more than one department.

• What is intra-institutional transfer and how are applications made?

The transfer of a student to other diploma programs at the same level within the higher education institution where he / she is enrolled is called intra-institutional transfer. Applications are made through the Student Information System on the dates specified in the academic calendar and on the web page.

• Do students who transfer to a different department within the institution lose their scholarships?

In intramural transfers (except for the Faculties of Medicine and Dentistry), the discount rate that the student had in his/her previous program before transferring is transferred to the new program as a transfer discount.

• Can students view their scholarship status in the system after making an intramural transfer?

These students can be viewed as “paid” in the system.

• After the transfer process is completed, can students return to their old program if they give up?

For transfer according to the Central Placement Score, students can return to their previous program in the following semesters.

• From which grade do students start in the program to which they will transfer and can they exempt courses?

In accordance with Article 5 of the “T.C. Beykent University Directive on Recognition of Previously Acquired Qualifications, Credit Transfer and Adjustment Procedures”, for students who have previously studied in another program at the same level of Beykent University and who transfer within the institution, if they have been successful in the course with the same code in the course plan of the previous programs, the grade of this course and the ECTS credit in the course plan are transferred to the student's transcript. The student does not need to request exemption separately.

• Can students apply for internal transfer to more than one department at the application stage?

Students can apply for internal transfer to more than one department at the application stage.

• What is DMP?

It is a program that allows students who meet the success requirement and other conditions to take courses from two diploma programs of the same higher education institution simultaneously and receive two separate diplomas.

• What are the requirements to apply for a double major?

According to Article 8 of “Istanbul Beykent University Double Major, Minor Directive”

a) A student may apply for a double major at the beginning of the 3rd semester at the earliest and the 5th semester at the latest of the major undergraduate program and the 2nd semester at the earliest and the 3rd semester at the latest of the associate degree program.

b) In order for a student to apply for a double major, he/she must have successfully completed all the courses he/she is obliged to take in the major program until the semester he/she applies, must have a weighted grade point average of at least 3.00, and must be in the top 20% of the success ranking in the relevant class of the major program.

c) Students who have a grade point average of at least 3.00 out of 4.00 in the major diploma program, but who are not in the top 20% of the relevant class of the major diploma program in terms of success ranking, and who have a score not less than the base score of the program to be double majored in the relevant year can also apply to the double major program. In the evaluation, the students who are in the top 20% of their class and have a higher weighted grade point average are given priority.

• Is there a fee required for the double major program?

According to Article 17 of the “Istanbul Beykent University Student Scholarship, Discount and Support Directive”, double major education is free of charge for the normal education period + 1 year based on the year in which the major education is started. Students who have not completed their studies within the relevant period continue their studies with a fee.

• What are the validity period of the scholarships that are valid during the anchor period and their discontinuation?

According to Article 17 of the “Istanbul Beykent University Student Scholarship, Discount and Support Directive”, double major education is free of charge for the normal education period + 1 year based on the year in which the major education is started. Students who have not completed their education within the relevant period continue their education with a fee. The scholarship is terminated upon completion of this period.

• Is there a fee if there is a compulsory preparation in Çap?

Yes, fee payment is required.

• Can the anchor enrollment be frozen?

Double Major enrollment cannot be frozen independently from the Major.

• Can an exemption request be made for anchor?

- According to Article 9 of “Istanbul Beykent University Double Major, Minor Directive”;

Double major students are required to take the common courses with the same code in the first major program course plan and the second major program course plan from the first major program. The common courses taken from the first major program, which are included in the course plans of both programs, are transferred to the student's second major program transcript at the end of the semester in which they are taken and achieved, together with their grades. No further application is required.

• What is a minor?

It is a program that enables a student who successfully completes the major undergraduate program in which he/she is enrolled, to complete a certificate program consisting of the specialization courses of the minor program (excluding internship, graduation study and program design / research project courses in the 7th semester) from a second undergraduate program that he/she is interested in and to receive a minor certificate.

• What are the requirements to apply for a minor?

According to Article 12 of “Istanbul Beykent University Double Major, Minor Directive”

a) A student may apply for a minor program at the beginning of the 3rd semester of the undergraduate program in which he/she is enrolled and at the beginning of the 6th semester at the latest.

b) In order for the student to apply for the minor program, he / she must have successfully completed all credit courses that he / she is obliged to take in the undergraduate program he / she is enrolled in until the semester he / she applies and his / her weighted GPA must be at least 2.75 at the time of application.

• Is there a fee required for the minor?

Minor Education is free of charge.

• What are the validity period and termination status of the scholarships that are valid during the minor process?

In accordance with Article 14 of the “Istanbul Beykent University Double Major, Minor Directive”, students who have achieved the right to graduate from the major program but cannot complete the minor program are granted a maximum of two additional semesters with the decision of the relevant administrative boards. During this period, the minor education of the student is free of charge. Students who fail to complete the minor program at the end of this period are dismissed.

• Is there a fee if there is a compulsory preparation in the minor program?

It should be discussed with the accounting unit.

• Is it possible to freeze enrollment in the minor program?

Minor enrollment cannot be frozen independently from the major.

• Can an exemption request be made for the minor?

There is no need to apply for exemption since the courses are taken within a program consisting of the specialization courses of the minor program (except internship, graduation study and program design/research project courses in the 7th semester).

• In which semester should the student do his/her internship?

Students can do their internships at the end of the semesters specified in the 4-semester program for associate's degree and 8-semester program for undergraduate degree on dates that will not conflict with their courses.

• How can students find out where they can do their internship?

The student can get information from the Department / Program Head about which companies will be suitable for internship.

• Which documents should the student submit after receiving the approval of the head of the department about the internship place?

Using the relevant forms on the linkhttps://www.beykent.edu.tr/staj/formlar-dilekceler, the student must submit the documents prepared in accordance with the instructions specified on the forms to the Registrar's Office.

• When should the student submit the internship documents to our institution?

The student must submit the form to the Registrar's Office 15 days before the internship starts.

• Does our institution provide internship insurance for compulsory internships?

In accordance with Law No. 5510, the compulsory internship insurance procedures of our students who are intern students are carried out by our University.

• How can the student access the internship book?

It can be accessed athttps://www.beykent.edu.tr/staj/staj-defteri.

• How can I access the documents and forms required for internship?

It can be accessed fromhttps://www.beykent.edu.tr/staj/formlar-dilekceler.

• How can the student check whether the internship insurance has been made?

''employment entry / exit declaration'' can be checked via e-Government.

• When can students who have completed their internship submit their internship notebooks?

Students should contact their Department / Program Heads regarding the final submission of their internship notebooks.

The academic year is an academic year that covers semesters defined as Fall and Spring.

Academic calendar is the schedule announcing the dates of registration, registration renewal, course registration, course add-delete, transfer, exams and similar processes in an academic year.

It can be accessed at https://www.beykent.edu.tr/akademik/akademik-takvim.

Our students can request their student certificate and transcript documents with electronic signature from the Student Information System. When the e-signed document is created, it is reflected in the student's system.

Petitions regarding correspondence requests should be submitted to the Student Affairs Department in person. When the correspondence processes are completed, the relevant documents are sent to the university extension e-mail addresses of the students.

In accordance with Article 20 of the “Istanbul Beykent University Associate Degree and Undergraduate Education and Training Regulations”, a student who has completed 240 ECTS credits at the four-year undergraduate level, 300 ECTS credits at the five-year undergraduate level, 360 ECTS credits at the six-year undergraduate level, and 120 ECTS credits at the associate degree level and has completed at least 2.00 GPA is considered to have completed his/her education.

After the graduation information is reflected in e-Government, the signature process of the diploma can be followed via the link below.

https://obs.beykent.edu.tr/oibs/ext_doc_query/proliz_obs_ext_prev_diploma_query.aspx

Diploma Supplement (Blue Diploma) is delivered together with the diploma. Graduate students can pick up their diploma supplements in person from the Registrar's Office.

Pursuant to Article 14 of the “T.C. Beykent University Directive on the Regulation of Diploma and Other Documents”; the student who loses his/her diploma places an advertisement in the newspaper. The student applies to the Student Affairs Department with this announcement, a copy of the identity card, a receipt showing that he/she has paid the duplicate diploma fee determined by the Board of Trustees and a petition. The relevant Faculty or School ensures that the diploma is reprinted with the decision of the Board of Directors.

Students who have lost their student ID card must apply to the Student Affairs Department in person.

Students who wish to deregister must apply to the Registrar's Office in person.

Students who wish to suspend their registration must come to the Registrar's Office in person and submit a registration suspension form.

Exam grades can be viewed on the Student Information System. https://obs.beykent.edu.tr/oibs/ogrenci/login.aspx

The reset password button can be used from the link https://obs.beykent.edu.tr/oibs/ogrenci/login.aspx.

When resetting their e-mail passwords, students can get help from the Department of Information Technologies at bim@beykent.edu.tr.

Students who have the right to take the final exam but fail or who do not take the exam despite meeting the conditions for taking the exam can take the make-up exam on the dates announced in the academic calendar.

Students who have only one unsuccessful course (FF, FD, K) left for graduation or who are in the graduation stage and whose GPA is below 2.00 can take exams in order to raise their GPA in a single course (one of the courses with DD and DC). The last grade obtained in the course in which the exam is taken to raise the grade is valid.

The Department of Student Affairs serves between 08:30-17:30 on weekdays.